As companies downsize in response to economic difficulties, some are looking at taking their accounting software with them. Some cite simplicity as a reason. Others bemoan “exorbitant” consultant management and maintenance fees. Before going into a downsizing frenzy, consider these important accounting software issues:
1. Decide whether your present accounting software is overly complex—or just comprehensive. For example, consider Microsoft Office. It’s a comprehensive application, and often the user doesn’t need many of its features. But the user can fairly quickly learn basic functionality, and go as far as needed or desired. In this sense, Office is straightforward; the learning curve is basic, and complexity isn’t forced on the user.
Among accounting solutions, there are definitely systems that fall into this Microsoft Office category. Microsoft Dynamics® accounting software, for example, offers comprehensive capabilities—but the basics are fairly straightforward. It doesn’t force users to go through complex training ordeals to gain basic proficiency.
2. Decouple accounting software from maintenance and management considerations. If you’re paying substantial maintenance and management fees for your present accounting software, make sure they’re justified. Too often, companies throw out the baby (perfectly useful accounting software) with the bath water (overpriced, unnecessary consulting). You may discover that it’s the consulting program, not the accounting software, that requires downsizing or rethinking.
3. Decouple accounting software from training issues. Today’s major accounting solutions offer myriad self-directed, e-learning and webinar accounting software training options. Even with such mid-market mainstays as Microsoft Dynamics, trainees can get up to speed quickly using these tools. If someone wants to sell you ongoing, instructor-led courses, dig deep to find out why. You may discover that much, if not all, training can be handled as part of the accounting software package—with little or no additional expense required.
4. Evaluate system change disruption and demoralization factors versus the stability of a system already in place. No matter how well it’s presented or packaged, change is daunting for many. In the current, rapidly-changing economic environment, a bit of stability and familiarity can go a long way with employee longevity and productivity. “If it ain’t broke…don’t replace it.”
5. Think long-term and next presidential term. When the economy ramps back up, you’ll want to be using accounting solutions that are robust and scalable enough to keep pace. Plus, potentially expanding government regulation with a new Administration inevitably will rein in and revamp much of the presently deregulated financial structure. As this occurs, companies will want to make sure that their accounting software is plenty comprehensive—to handle any regulatory reporting and auditing challenges coming their way.
